Writing: How to Communicate By Mail or Fax
- Use the proper form of address. Letters should be addressed:
If writing to a Chair of a Committee, letters should be addressed to "Mr. Chairman or Madam Chairwoman."
- Keep it short. Letters should not be more than one page long.
- Make sure your letter is legible. If possible it is best to type your letter (especially if your are faxing it). Most importantly your letter should contain a readable return address and telephone number.
- Only focus on ONE issue at a time. You are more effective when you concentrate on a single issue.
- Identify yourself and state your purpose. Introduce yourself and state your reason for writing in the first paragraph. If your letter pertains to a specific piece of legislation identify it appropriately (House bill: H.R._______ or Senate bill: S._______) within the first paragraph as well.
- Be clear and concise. Make it clear what your concerns are regarding the legislation. Leave no doubt about what course of action you are requesting that your legislator take.
- Make sure your legislator knows you are a constituent. Politicians receive many calls, but it is very important when a constituent from their district or state telephones.
- Use solid examples. Emphasize the practical benefits or dangers of the legislation and give examples when doing so. If the bill personally affects you, your family, your organization, your community, be sure to mention it. Personal examples are very effective!
- Always be courteous. Do not scold or preach. These letters (faxes) will only weaken and damage your opinion.
- End your letter by saying "Thank You" and " I look forward to your response". This way you will receive a written response regarding your legislators position on the issue.
If you would like additional information, please contact our Government Affairs staff by phone at 202.207.3842, fax 202.833.1543, or email: government@artspresenters.org.
|
Take Action Now!
